Office Manager – Delta Institute

The Delta Institute, a non-profit organization that creates, funds and implements programs that integrate environmental, economic and community health to develop a green economy, is seeking an Office Manager.

The Office Manager reports to the Co-Directors and is an integral part of the 14 member Delta Staff team. The Office Manager is responsible for the smooth operation of the office and for fulfilling the administrative needs of the organization including but not limited to the following duties:

RESPONSIBILITIES
Office Management

• Maintain electronic and paper files according to quality standards
• Maintain, evaluate and purchase all office equipment including copy machine, printers, postage machine, water cooler and phones
• Communicate with building landlord for maintenance and general communications
• Purchase all office and meeting supplies
• Maintain the appearance and order of all common areas
• Receive all mail, and distribute or process checks and invoices
• Project set-up including making paper and electronic flies and schedule for all new project work

Computer Support

• Perform basic computer troubleshooting and maintenance
• Provide computer support to office personnel
• Proficiency at Microsoft Office, especially Word, Excel, Powerpoint, and Outlook
• Proficiency in Adobe Creative Suite, Microsoft Access, and/or Intuit Quickbooks Professional a plus
• Able to learn to manage file server and terminal server

Project Work

• Assist the Delta staff with various projects including, copy editing, pagination and production of reports, data entry, web research, mailings, etc

HR Duties

• Make files for new hires
• Facilitate new hires paperwork, including all tax forms, Delta application, CTA form and direct deposit form
• Set-up work areas for and orient new hires
• Figure Annual Leave, explain to new hire and add to Annual Leave worksheet
• Collect timesheets and – maintain Annual Leave worksheets

Accounting Support

• Mail out invoices and maintain log
• Receive checks and process by endorsing, copying, maintaining log and emailing to Co-Directors and Accountant

Board of Directors

• Produce Board books – electronic and paper copies
• Communicate with Board members regarding meeting attendance

Trainings and Events

• Assist with meeting and event planning
• Perform one time set-up
• Manage registration
• Produce materials
• Initiate invoices and collect payments

JOB REQUIREMENTS
Bachelor’s degree
Experience in small office environment
Strong PC literacy and computer skills
Solid organization skills
Comfortable with fast-paced environment when deadlines must be met
Able to work simultaneously on multiple short and long term tasks
Able to take initiative and solve problems creatively
Pleasant, punctual and works well either independently or in a team
Strong written and verbal communication skills

SALARY
Commensurate with experience.

APPLICATION PROCEDURE
E-mail cover letter and resume to jbirnstihl@delta-institute.org. Preferred start date between 3/31/08 and 4/18/08.